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This policy sets out the principles and working practices that are adopted by Probation for access to the internet and e-mail so that the risk of loss, or corruption to business data are mitigated. The policy and processes are applicable to all information, including paper records, computers, communications systems and the information stored and processed on them as well as other information assets in Probation.
The policy applies to all fixed and mobile device equipment provided to staff. This includes, but is not restricted to, Probation supplied and supported personal computers, laptops, mobile phones, smartphones, tablets and approved external storage devices which can be used to access, store, process, transmit, discuss, or record data electronically.
The aim of the Procedures document is to define Probation's internet and e-mail usage. The procedures apply to all electronic devices capable of using the internet and email. The procedures apply to all PBNI staff and Board members, as well as any third-parties making use of Probation internet and email facilities.